Processing credit cards

Users that process their cards with CCSOFTWARE will continue the billing process by selecting the Send Data tab. In this tab you will see a list of the batches that were created during the billing process. Your credit card batch needs to be sent to your processor via CCSOFTWARE.

With credit cards selected on the top right of the screen, you will select the batch listed on the left hand side that represents this months billing. Next click on the Send Data button. At this point your computer will dial up your processor, and get approvals for this months dues on each credit card. You will see a batch size, batch number and sequence number listed, as the approvals/denials are shown in the status window. The sequence number will go up until it equals the batch size. The resulting message will say 'Batch Finished.'

At this point the Settle Batch button should now be available for you to select. This process will actually take the money from the credit card accounts, and place it in your bank account. You will select the Settle Batch button, and a window will come up with options to Settle batch, View report, Print report, and Cancel. Click Settle Batch. Your computer will dial up once again, when finished you will see a message similar to GBOK123456789. At that point CCSOFTWARE is finished, and you can print your batch report. The print report button will send your report to your receipt printer(we do not recommend using this button). To print to a standard printer you can select the Process returns tab, click on the batch you just processed, then click Batch Report. CCSOFTWARE also has a settlement report. In X-Charge select Report - Settlement - Result. Then print your settlement report.